Last Updated: January 2025

ORPHIX Bot Terms of Service

1. Acceptance of Terms

By inviting, using, or interacting with ORPHIX ("the Bot", "we", "us", "our"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, please do not use the Bot.

2. Description of Service

ORPHIX is a Discord bot developed by DaGrate (DXP DEV STUDIOS) that provides various features including:

Moderation Tools: Automated moderation, warning systems, ban/kick/mute functionality
Fun Commands: Games, trivia, jokes, memes, and entertainment features
Economy System: Virtual currency, jobs, gambling, and trading features
AI Integration: Chat functionality powered by multiple AI providers (Gemini, OpenRouter, etc.)
Analytics: Server statistics, user activity tracking, and command usage analytics
Utility Features: Image generation, text-to-speech, media manipulation
Server Management: Custom commands, welcome systems, ticket systems, voting polls
Voice Features: Voice channel management and text-to-speech functionality

3. Discord Terms of Service Compliance

By using ORPHIX, you acknowledge and agree that:

You will comply with Discord's Terms of Service and Community Guidelines
You will not use the Bot for any illegal, harmful, or prohibited activities
You will not attempt to exploit, hack, or abuse the Bot's functionality
You will not use the Bot to spam, harass, or harm other users
You will respect Discord's API rate limits and usage policies

4. User Responsibilities

4.1 Appropriate Use

You agree to use ORPHIX responsibly and in accordance with:

Discord's Terms of Service
Discord's Community Guidelines
These Terms of Service
Applicable laws and regulations

4.2 Prohibited Activities

You may not use ORPHIX to:

Violate Discord's Terms of Service or Community Guidelines
Engage in harassment, bullying, or hate speech
Share illegal, harmful, or inappropriate content
Attempt to circumvent Bot security or functionality
Use the Bot for commercial purposes without permission
Spam or abuse Bot commands or features
Share personal information of others without consent

4.3 Server Administrator Responsibilities

If you are a server administrator using ORPHIX:

You are responsible for configuring the Bot appropriately
You must ensure your server members comply with these Terms
You are responsible for the Bot's actions within your server
You must have proper permissions to invite and manage bots in your server

5. Bot Permissions and Data Access

5.1 Required Permissions

ORPHIX requires certain Discord permissions to function properly:

Read Messages: To process commands and interactions
Send Messages: To respond to commands and provide feedback
Manage Messages: For moderation features and message management
Embed Links: To display rich content and information
Attach Files: For image generation and file sharing features
Use External Emojis: To display custom emojis and reactions
Manage Roles: For role-based features and permissions
Manage Channels: For channel management features
Kick Members: For moderation actions
Ban Members: For moderation actions
Moderate Members: For timeout functionality

5.2 Data Collection

ORPHIX collects and stores the following data:

User IDs: For user identification and feature functionality
Server IDs: For server-specific settings and data
Channel IDs: For channel-specific features
Message Content: Limited collection for AI features and moderation
Command Usage: For analytics and feature improvement
User Preferences: For personalized experiences
Server Settings: For customization and configuration

6. Privacy and Data Protection

                We respect user privacy and handle data in accordance with our Privacy Policy
Data Security: All data is stored securely on encrypted Virtual Private Servers (VPS) with industry-standard security measures
Data Retention: All user data is automatically deleted every 30 days for maximum privacy protection
Automatic Cleanup: User data, server data, analytics, moderation logs, and AI conversations are automatically purged every 30 days
Data is not shared with third parties except as necessary for Bot functionality
Users may request immediate data deletion by contacting our support team
We comply with applicable data protection laws and regulations
Discord Compliance: Our data practices fully comply with Discord's Terms of Service and Privacy Policy requirements

            

7. AI Features and Content

7.1 AI-Generated Content

ORPHIX includes AI-powered features that may generate:

Text responses and conversations
Images and artwork
Voice and audio content
Other creative content

7.2 AI Content Disclaimer

AI-generated content may not always be accurate or appropriate
Users are responsible for reviewing and moderating AI-generated content
We do not guarantee the quality, accuracy, or appropriateness of AI-generated content
AI features are provided "as-is" and may have limitations or errors

7.3 AI Provider Compliance

We use third-party AI providers (Google Gemini, OpenRouter, etc.)
Users must comply with the terms of service of these AI providers
We are not responsible for the actions or policies of third-party AI providers

8. Moderation Features

8.1 Automated Moderation

ORPHIX includes automated moderation features that may:

Delete messages containing prohibited content
Issue warnings or timeouts to users
Log moderation actions for server administrators
Enforce server-specific rules and settings

8.2 Moderation Responsibility

Server administrators are responsible for configuring moderation settings appropriately
We are not responsible for moderation decisions made by server administrators
Users may appeal moderation actions through their server administrators

9. Service Availability

9.1 Uptime and Reliability

We strive to maintain high uptime but do not guarantee 100% availability
The Bot may experience downtime for maintenance, updates, or technical issues
We are not liable for any losses due to Bot unavailability

9.2 Updates and Changes

We may update the Bot's features, functionality, or these Terms at any time
Users will be notified of significant changes through Discord or our website
Continued use of the Bot after changes constitutes acceptance of new Terms

10. Intellectual Property

10.1 Bot Ownership

ORPHIX and all its features are owned by DaGrate (DXP DEV STUDIOS)
Users may not copy, modify, or redistribute the Bot or its code
Users may not create derivative works based on the Bot

10.2 User Content

Users retain ownership of content they create using the Bot
By using the Bot, users grant us necessary permissions to process and display their content
Users are responsible for ensuring they have rights to any content they share

11. Limitation of Liability

11.1 Service Limitations

ORPHIX is provided "as-is" without warranties of any kind
We do not guarantee the accuracy, reliability, or suitability of the Bot's features
Users use the Bot at their own risk

11.2 Liability Disclaimer

We are not liable for any direct, indirect, incidental, or consequential damages
We are not responsible for any losses, damages, or issues arising from Bot use
Our total liability is limited to the amount paid for the service (if any)

12. Termination

12.1 Termination by Users

Users may stop using the Bot at any time
Server administrators may remove the Bot from their servers
Users may request data deletion upon termination

12.2 Termination by Us

We may terminate access to the Bot for violations of these Terms
We may discontinue the Bot service with reasonable notice
We may suspend or ban users who violate these Terms

13. Dispute Resolution

13.1 Governing Law

These Terms are governed by applicable laws
Any disputes will be resolved through appropriate legal channels

13.2 Contact Information

For disputes or questions, contact us through our support channels
We will make reasonable efforts to resolve disputes amicably

14. Changes to Terms

We may update these Terms at any time
Updated Terms will be posted on our website and Discord server
Continued use of the Bot after changes constitutes acceptance of new Terms
Users will be notified of significant changes

15. Contact Information

For questions, concerns, or support regarding these Terms of Service:

Website: https://orphixbot.xyz
Discord Support Server: Available through the `/invite` command
Developer: DaGrate (DXP DEV STUDIOS)

16. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will continue to be valid and enforceable.

17. Entire Agreement

These Terms of Service, together with our Privacy Policy, constitute the entire agreement between you and ORPHIX regarding the use of the Bot.

Last Updated: January 2025

ORPHIX Bot Privacy Policy

1. Introduction

This Privacy Policy explains how ORPHIX ("the Bot", "we", "us", "our") collects, uses, and protects your information when you use our Discord bot. We are committed to protecting your privacy and handling your data responsibly.

2. Information We Collect

2.1 Discord Account Information

When you interact with ORPHIX, we may collect:

Discord User ID: Your unique Discord identifier
Username and Display Name: Your Discord username and display name
Avatar URL: Your Discord profile picture URL
Server Information: IDs of servers where you use the Bot
Channel Information: IDs of channels where you interact with the Bot

2.2 Usage Data

We collect information about how you use ORPHIX:

Command Usage: Which commands you use and when
Message Content: Limited message content for AI features and moderation
Interaction Data: Button clicks, menu selections, and other interactions
Feature Preferences: Your settings and customizations
Error Reports: Technical information when errors occur

2.3 Server Data

For server administrators, we collect:

Server Settings: Custom configurations and preferences
Moderation Logs: Actions taken by moderation features
Analytics Data: Server activity and usage statistics
Custom Commands: User-created commands and responses
Role and Permission Data: For role-based features

2.4 AI Interaction Data

When using AI features, we may collect:

Conversation History: Messages sent to AI features
AI Responses: Generated content and responses
User Preferences: AI model preferences and settings
Memory Data: Personalized AI memory and context

3. How We Use Your Information

3.1 Service Provision

We use your information to:

Provide Bot functionality and features
Process commands and interactions
Maintain user accounts and preferences
Deliver personalized experiences
Enable server-specific customizations

3.2 AI Features

For AI-powered features, we use your data to:

Generate appropriate responses and content
Maintain conversation context and memory
Improve AI model performance
Provide personalized AI interactions

3.3 Moderation and Safety

We use your information to:

Enforce server rules and Discord's Terms of Service
Detect and prevent abuse or harmful behavior
Maintain server security and safety
Log moderation actions for transparency

3.4 Analytics and Improvement

We use aggregated data to:

Analyze Bot usage patterns and performance
Identify popular features and areas for improvement
Monitor system health and reliability
Generate usage statistics and reports

4. Data Storage and Security

4.1 Data Storage

VPS Security: All data is stored securely on encrypted Virtual Private Servers (VPS) with enterprise-grade security
Encryption: All data is encrypted both in transit and at rest using industry-standard encryption protocols
Access Control: Strict access controls and authentication measures protect your data
Network Security: VPS networks are protected with firewalls and intrusion detection systems
Regular Security Updates: We maintain up-to-date security patches and monitoring systems

4.2 Data Retention - 30-Day Automatic Deletion

                Automatic Cleanup: ALL user data is automatically deleted every 30 days for maximum privacy protection
User Data: Automatically purged after 30 days regardless of activity
Server Data: Automatically purged after 30 days regardless of Bot presence
Analytics Data: Automatically purged after 30 days (no long-term retention)
Moderation Logs: Automatically purged after 30 days
AI Conversations: Automatically purged after 30 days
Message Content: Automatically purged after 30 days
Command Usage: Automatically purged after 30 days
No Long-Term Storage: We do not retain any data beyond 30 days for any purpose

            

4.3 Data Deletion

Immediate Deletion: You may request immediate deletion of your personal data at any time
Server Administrators: May request immediate deletion of server-specific data
Processing Time: Deletion requests are processed within 24 hours
Confirmation: We provide confirmation of data deletion upon request
No Exceptions: All data is subject to the 30-day automatic deletion policy

5. Data Sharing and Third Parties

5.1 Third-Party Services

We may share data with third-party services necessary for Bot functionality:

AI Providers: Google Gemini, OpenRouter, and other AI services
Database Providers: For data storage and management
Analytics Services: For usage analysis and improvement
Hosting Providers: For Bot infrastructure and reliability

5.2 Discord Integration and Compliance

                Full Discord Compliance: We fully comply with Discord's Terms of Service and Privacy Policy
API Integration: We integrate with Discord's API and services following all guidelines
Data Handling: We follow Discord's data handling requirements and best practices
Privacy Standards: Our privacy practices meet or exceed Discord's requirements
Platform Policies: Discord's privacy policy applies to data shared through their platform
Developer Guidelines: We adhere to Discord's Developer Terms of Service and Developer Policy

            

5.3 Legal Requirements

We may disclose your information if required by:

Legal process or court order
Law enforcement requests
Protection of rights and safety
Compliance with applicable laws

5.4 No Sale of Data

We do not sell your personal information to third parties
We do not share your data for marketing purposes
We only share data as necessary for Bot functionality

6. Your Rights and Choices

6.1 Access and Control

You have the right to:

Access your personal data
Correct inaccurate information
Request data deletion
Object to certain data processing
Withdraw consent for data processing

6.2 Data Portability

You may request a copy of your data in a portable format
We will provide data in a commonly used format
Data export requests will be processed within 30 days

6.3 Opt-Out Options

You can:

Stop using the Bot to limit data collection
Configure privacy settings where available
Contact us to request data deletion
Disable specific features that collect data

7. Children's Privacy

ORPHIX is not intended for children under 13 years of age
We do not knowingly collect personal information from children under 13
If we learn we have collected data from a child under 13, we will delete it
Parents should monitor their children's use of Discord and bots

8. International Data Transfers

Your data may be transferred to and processed in countries other than your own
We ensure appropriate safeguards for international data transfers
We comply with applicable data protection laws in all jurisdictions
Data transfers are limited to what is necessary for Bot functionality

9. Cookies and Tracking

9.1 Web Dashboard

If you use our web dashboard:

We may use cookies for functionality and analytics
You can control cookie settings in your browser
Cookies help provide personalized experiences
We do not use cookies for advertising purposes

9.2 Bot Tracking

The Bot itself does not use traditional cookies
We track usage patterns for analytics and improvement
Tracking is limited to what is necessary for functionality
You can limit tracking by adjusting your usage patterns

10. Data Breach Notification

In the event of a data breach, we will notify affected users promptly
We will notify relevant authorities as required by law
We will take immediate steps to secure affected systems
We will provide guidance on protective measures users can take

11. Changes to This Privacy Policy

11.1 Policy Updates

We may update this Privacy Policy from time to time
Updated policies will be posted on our website and Discord server
We will notify users of significant changes
Continued use of the Bot after changes constitutes acceptance

11.2 Notification Methods

We will notify you of changes through:

Discord announcements in our support server
Updates to our website
Bot status messages
Direct messages to server administrators

12. Compliance and Standards

12.1 Legal Compliance

We comply with applicable data protection laws
We follow industry best practices for data security
We regularly review and update our privacy practices
We cooperate with regulatory authorities as required

12.2 Discord Compliance

We comply with Discord's Developer Terms of Service
We follow Discord's data handling requirements
We respect Discord's privacy and security standards
We maintain appropriate permissions and access controls

13. Contact Information

For questions, concerns, or requests regarding this Privacy Policy:

Website: https://orphixbot.xyz
Discord Support Server: Available through the `/invite` command
Developer: DaGrate (DXP DEV STUDIOS)
Email: Available through our support channels

14. Specific Data Types

14.1 Message Content

Collection: We collect limited message content for AI features and moderation
Security: Message content is processed securely and encrypted on VPS
Retention: Message content is automatically deleted after 30 days
Sharing: Message content is not shared unnecessarily
Opt-Out: Users can opt out of AI features to limit message content collection
Discord Compliance: Message handling complies with Discord's data policies

14.2 Voice Data

Processing: Voice features process audio data for text-to-speech functionality
Security: Audio data is processed securely on encrypted VPS
Retention: Audio data is automatically deleted after 30 days
Storage: Audio data is not stored permanently
Sharing: Voice data is not shared with third parties except as necessary
Control: Users can disable voice features to prevent audio data collection

14.3 Image Data

Generation: Image generation features may process image data
Security: Image data is processed securely on encrypted VPS
Retention: Generated images and image data are automatically deleted after 30 days
Storage: Image data is deleted after use and delivery
Sharing: Image data is not shared with third parties except as necessary
Control: Users can opt out of image features to limit image data collection

15. Data Processing Lawful Basis

We process your data based on:

Consent: For optional features and personalized experiences
Contract: For providing Bot services and functionality
Legitimate Interest: For security, analytics, and service improvement
Legal Obligation: For compliance with applicable laws

16. Your Consent

By using ORPHIX, you consent to:

The collection and use of your information as described in this policy
The processing of your data for Bot functionality
The sharing of data with necessary third-party services
The storage of your data for the periods described

17. Questions and Concerns

If you have questions or concerns about this Privacy Policy:

Contact us through our support channels
We will respond to inquiries within 48 hours
We are committed to addressing privacy concerns promptly
We welcome feedback on our privacy practices